The Benefits of Cloud Computing to the Education sector

Do you remember the days of floppy disks? Thankfully they are far behind us. We no longer live in a time where transferring documents between devices meant a mission of saving a document on one computer, transferring it onto a USB stick or floppy disk and then praying it worked.

Technology now enables us to freely send files online via the cloud at the touch of a button, minus the headache. While businesses have been capitalising on cloud computing for a while, another place where it’s proving particularly relevant is across the education sector, where it’s being increasingly leveraged in colleges, universities and schools. But why should schools make the move to cloud?


Any school deals with a large amount of sensitive data – about students, staff members and changes to the curriculum. With cloud storage, documents are safe in the cloud and are easily controlled – you can choose exactly who is able to access your information and when. Students and staff therefore have different logins to enable the right documents being shared with the right people.

Access documents easily

No matter where you are you can view and download documents at the click of a mouse. If a lesson needs to take place remotely, in a different location, all you have to do is login to the cloud to access your presentation or lesson slides.

Another key benefit is its reliability. Even if something goes wrong with your school’s own servers, all your files, documents and data are safe and able to be accessed.

Less clutter and storage

Educational institutions are flooded with data. With so many different users, keeping the amount of data low and under control is a job in itself. Using the cloud should help to reduce this – you should no longer need hard copies of documents held in filing cabinets across the school, but be able to access it online remotely.

Students can see how their work has progressed

The cloud enables students to save multiple versions of the same document that they’re working on. Not only is this useful because it means you’re less likely to misplace or lose work, but pupils will also be able to visualise how their work has progressed from previous versions. And of course, have competitions about who has made the least edits to their work!

Share lessons, notes and work efficiently

Your staff can collaborate with each other by sharing lesson plans and ways of working. Teachers can also communicate with students by sending useful documents or homework tasks and give feedback via documents stored in the cloud. Greater sharing means more efficient working, further enhancing learning.

Collaboration between students and staff

Where students need to work together in pairs or groups, cloud is a very useful tool for collaboration. They can each edit the same document on the cloud remotely. Staff can also do the same should they wish to collaborate on a lesson plan, project for the students or extra curricular activity.

Less printing and photocopying

Schools and universities using cloud computing will find that printing and photo copying costs will be significantly reduced. As most documents are stored in the cloud, there isn’t as much of a need to print everything, saving time and money.